Website giddensschool Giddens School

Students who know. Who do. Who care.

Giddens School is an independent Early Childhood and Elementary School in central Seattle with an enrollment of 186 students. The position advertised is a support role in the school’s Business Office, which manages the financial and human resource functions.

Responsibilities

This description is intended to describe the general content of and requirements for the performance of this position.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Accounts Receivable: Collect, calculate, and post billing charges. Issue monthly invoices, track receivables, and communicate with families about delinquent balances. Facilitate financial aspects of enrollment process.

Accounts Payable: Issue payments and communicate with vendors. Initiate ACH reimbursements to staff.

Customer Service: Provide friendly and responsive communication with Giddens families, generate reports and documentation as requested, answer questions about billing charges, and provide support as needed for billing system and program registration. Provide friendly and responsive communication with Giddens staff about pay, benefits, and PTO.

Payroll and Human Resources: Support the booking of substitute teachers. Coordinate with managers and staff to ensure all aspects of payroll are complete and accurate. Track and report employee paid time off. Manage benefits enrollments and terminations. Support staff onboarding. Support annual benefits renewal.

Database: Support data management in Student Information System. Input new students and staff into database. Develop forms.

Budget & Financial Analysis: Support Director of Finance in tracking expenses and report budgets quarterly to department managers. Assist with cost analysis for auxiliary programs. Reconcile bank statements.

Two Schools LLC joint venture: Support accounts payable and financial report preparation for major capital project.

Admissions & Financial Aid Support: Update, assign, and track enrollment contracts in SIS online system. Assist in tracking financial aid awards in relation to overall FA budget and individual tuition contracts.

Working Relationships:

  • Advancement Office
  • Faculty, Staff, and Administrators
  • Current and alumni families

Qualifications and Skills:

  • All candidates must demonstrate a commitment to the school’s mission, values, and philosophy, especially related to diversity, equity, and inclusion.
  • AA in accounting or related field; or equivalent work experience in bookkeeping or accounting function (at least three years).
  • Previous experience with non-profit accounting or bookkeeping.
  • Previous experience with accounts receivable and accounts payable.
  • Previous experience with payroll and employee benefits.
  • Database or SIS experience (preferred).
  • Comfort working in QuickBooks and Microsoft Excel
  • Strong written and oral communication skills.
  • Strong critical thinking, problem solving, and attention to detail.
  • Ability to work independently and with a high level of accuracy.
  • Ability to maintain confidentiality.

Compensation:
An hourly wage of $25 – $28/hr, plus a generous employee benefit program.   A mission-focused school culture, paid time off, commitment to professional development, and diverse school community are also benefits of working at Giddens School.

Application Process:
Please submit a cover letter and resume to employment@giddensschool.org

Equal Opportunity Statement:
Giddens School believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, gender identity, national origin, age, disability, genetic information, veteran status, marital status, sexual orientation, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, or honorably discharged veteran or military status or any other characteristic protected under federal, state, or local anti-discrimination laws. The school’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.

To apply for this job email your details to abresslour@giddensschool.org